events – Powers of Marketing

Are you a goal setter? Of course, closing one year and embarking on another is always a time to reflect and goal set (notice it’s “goals” and not resolutions?). Here I’m putting a focus on five KEY things that will make professionals (those in events and beyond) more productive in the new year.

Sometimes we can also use a little boost to get our goal-setting kicked into gear.

5 Steps to Productivity

1) Keep self-care at the top of your list of priorities.

One of the reasons event professionals tend to be so stressed is because we’re traveling so much. Being a road warrior takes its toll, so it’s important we remember to make our own self-care a priority! Eating well while traveling can really be difficult, but here’s an article for busy event professionals that will help you make some better choices. Using your hotel’s gym seems impossible, but setting an achievable goal of getting in there for just 20-30 minutes every other day (of course, daily if you can!) will make a huge difference in how you feel (and sleep). These things are a bit easier when we’re home, but keeping them in mind on a regular basis will help make this self-care a HABIT.

2) Make at least one new professional contact per week.

We all receive regular LinkedIn invites from people we may or may not know. But are you a passive networker? What if you took the time to explore LinkedIn — and maybe even Twitter (#EventProfs) — in search of professionals you could be connected to? It will make you literally more connected within our community, and will also expand the resources available to you on both the planner and supplier sides of the business. We can learn from both sides, and having contacts provides us with resources when we need them! When I plan events finding vendors whom I can trust is a challenge. Having planner friends who can refer vendors to me is important, but it’s also important to keep a running list for when those opportunities present themselves (currently wishing I had kept my rental company contacts from “back when” as I wrote this).

3) Have your organization’s end-goals in mind, but also focus on your own personal professional goals.

When we work for a corporation or association it’s normal to focus on what the organization’s goals are, in addition to the goals that might have been set for us in our annual reviews. The best advice I’ve received is from friends who are life or business coaches, or have had their own business for a while: it’s key to also focus on our own personal goals. What is the average lifespan of a job these days? Fewer than five-years, depending on your age, is typical. That means your own personal professional goals should stay just as important to you as your organizations. We’ve all reached that point professionally when we’re ready to move on, but then we feel stuck… setting goals and priorities for yourself can help keep you focused and prepared for when it’s time for a change. It turns out having a “sense of purpose” also leads to getting better sleep, so this could help you there also.

4) Read at least one industry article per week that will enhance the work you’re doing.

We see the “top influencer” lists, “top 40 under 40,” etc. that come out each year. What these folks have in common is this: they share great content. Some of them are also writing/contributing great content with the industry, but mostly they are sharing the awesome articles that have been written by other individuals or organizations (each other in many cases). Unique spins on information we already read about is hard to find, but it’s out there! Taking the time to read about what’s happening in our industry will help keep your focus forward. There’s so much great content out there that can help us in our jobs, and it also helps us as individuals to focus on what’s important.

5) Use a project management tool to increase collaboration and efficiency in your planning.

Are you using anything that helps you and your team focus on what tasks need to be done in planning your meetings and events? Do you find that maybe you’re using several different programs or systems that don’t talk to each other… and then you wonder where your team is in terms of accomplishing tasks and goals? If you aren’t already using a cloud-based tool to help you collaborate with your team AND your vendors, now is the perfect time to consider making a change. Having a system in place that enables everyone to see what they need to see, while including the proper files (and most up-to-date versions!!) in one central place online, not only prevents everyone from hunting-and-pecking for the info, but makes the planning process more clear. Having a 20-tab excel matrix might be “comfortable” because you’ve been using it for so long, but expanding into a project management program will enable you to shrink those docs, and help get every stakeholder on the same page (LITERALLY).

Top Tool Suggestions:

Redbook has a very nice interface, enabling users to sort tasks, keep detailed productivity reports, keep visual project timelines, and hold teammates accountable. It has integration with Zoom so you can hold video meetings, email plugins from Outlook and Gmail, and integrations with Box, Dropbox, Slack, Google Drive, and more.

Time Doctor enables you to not only track time spent on specific clients or projects, but it also has integration with a ton of tools you’re likely already using such as Google Drive, Slack, FreshBooks, Podio, Asana, Basecamp, and more.

Proofhub is a great alternative to the “big” tools like Basecamp, Wrike, TeamWork, Asana, and Trello. They even have comparisons of their tool to each of these explained on their Website. It has project templates, chat, discussions, time tracking, a calendar, Workflows and kanban boards, and reporting. They also have some key integrations that will streamline your workflow!

This isn’t an exhaustive list, but it’s a great start! It’s a way to get our minds brewing on some of the things we all struggle with as professionals, whether you’re working in the meetings and events industry or beyond.

What if you posted this list next to your computer? It’s likely it would help you focus on honing in on the goals you’ve set. Focusing, thinking, and executing on these things will also help you feel more accomplished… And that’s something we can ALL appreciate in our daily lives (both professional and personal).

Prioritize. Ponder. Perform… Repeat.

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Time Doctor blog post with a TON of tools summarized.
Proofhub has also provided a great post with a tool summary.

As I head into one of the most fun, most inspiring, most-learning-filled conferences (and weeks) of the year, it’s caused some reflection about Social Media Marketing World (SMMW), and what makes a conference great.

I also attended an amazing UN-Conference not too long ago, so I thought I’d write about what this un-conference is all about… and what the KEY things are that make #SMMW18 great.

This is my 5th year attending SMMW, and as someone who has worked in the meetings and events industry, I think I’ve attended upwards of 75 conferences in my career. I know what makes one great. Here I’m offering four ways this one does it right.

THE SMMW Conference

CONNECTIONS
SO helpful. Of the utmost importance for this show is helping every single attendee make the connections they’re looking for while they’re there. This effort starts in earnest before anyone gets to the convention center… WAY before. There’s a LinkedIn group for those who are registered, there’s a Facebook event where any attendee or prospect can engage with each other and the team. There are dozens of Slack channels. There are people managing the hashtag via Twitter and Instagram. There’s a dine-around sign-up to give folks an opportunity to connect with others in their space before even arriving at the conference. There’s an army of people dedicated to making sure everyone knows what they need to know, that they feel included, and feel welcome before they even arrive. They also have networking tables during lunch where everyone can chat with each other about their area of interest.

RESOURCES
In abundance. The company that puts on the show is Social Media Examiner (SME). SME does have a staff, but they also have a HUGE army of volunteers who engage with the community via all the different channels. Different staffers oversee the volunteers, and it all seems to work like a symphony. The volunteers are involved in managing the different channels in advance of the show, but they’re also the “boots on the ground” getting you registered, acting as human signage, overseeing each breakout room, etc. Needless to say, SME is also incredibly engaging via every single social media channel and Slack. It’s what they do, so it should go without saying, but so many conferences get this wrong (still)!

CONTENT
High quality. This actually goes hand-in-hand with resources, but it’s worth its own place in the list. Listen, this social media business is all so new, and EVER-changing. No one person can claim they know it all. We’re (in large part) at the mercy of the platform owners like Facebook, Twitter, and SnapChat, to name a few. Social Media Examiner’s business is to stay on top of it, and they do throughout the year with staffers like Erik Fisher and Jeff Sieh hopping on Facebook Live sometimes several times per week to break the news… and discuss what the implications are for all of us. They then parlay that into VERY carefully curating which speakers will provide the content at SMMW. You can’t really apply to speak–they ask those they see making a difference out there in the industry. Like with the most recent “Facebook apocalypse,” for example–they determined Brian Fanzo was the one who should speak on this in recent weeks, but it wasn’t on the original schedule. Being able to pivot like that is crucial in this business, and they do!

FEEDBACK
Taken seriously. I met the Event Director Phil Mershon a few years ago at the Corporate Event Marketing Association (CEMA) Summit. I shared with him I had attended the previous year, and he asked me for my feedback on the event… he has continued to ask for feedback from me and others, and I regularly see our suggestions implemented. They also survey all attendees, and I know they take it all to heart. This is only the 6th year SMMW has been held, and it’s improved incrementally every year because they care what the attendees think. As someone who has attended SO MANY conferences, this is unusual, and is probably the key reason it continues to be so good.

Haute Dokimazo

At the other end of the spectrum of a conference like SMMW is Haute Dokimazo (HD). Sounds like a Japanese meal, right? This is what some will refer to as an “un-conference,” which was created to throw all ways of planning a conference out the window. Equally awesome! And let me tell you why.

UNIQUE
Inspired founders. The three founders of this event are all event industry veterans. As one of them–Liz Lathan–said about it, “It occurred to us one day that the best part of conferences is the coffee breaks.” In other words, the moments you get speaking to people between the content often times is where there’s the most value. So they set out to create a unique event that’s all “coffee break”! They also decided to keep it to just 100 people, with the goal of having an even split between “brand” people and “suppliers.”

INNOVATIVE
Curated content. We were all given the chance to write topics that we were interested in exploring on giant post-its, in addition to offering to facilitate anything we are interested in/informed on. There were a few sessions pre-arranged, which were held while the event organizers mined through all of the post-its to determine our sessions for the following day. All of the content was exactly what we all wanted to explore. Brilliant!

EQUALLING
No pretense. Part of the magic about HD is that we’re all wearing name tags that have just our first name on them. There’s no distinction between who’s a “buyer” and who’s a “seller.” As Annette Gregg stated, it was nice to be in an environment where there were no “sharks and minnows.” We all spoke to everyone and interacted because we were all after the same thing–simply making connections and learning from each other. I’ve never felt such a warm and inviting environment at a conference prior to this.

INSPIRATIONAL
Genuine joy. The event started with lunch… And rather than waiting in a line to get our badges for the conference, we put our first name on a “Hello my name is” tag, and were guided to a table where our host introduced us to everyone at the table. Instantly we got to know those at our table before we eventually made our way to the Children’s Museum–an incredibly fun and inspirational venue for a “conference.” At the end of the second day we then had the opportunity to share with everyone all of the positives and negatives of the event. It was incredible to give feedback in real-time vs. filling out a survey! We all left this event better people and professionals than when we arrived.

You can also listen to the Making a Marketer podcast to hear two of the founders of HD talk about its origin, and what it’s all about.

These two events are so VERY different, and equally amazing in their own ways. If you have the opportunity to go to either — or both — I highly recommend it! You’ll leave both events with new contacts and new friends. I guarantee it.

Tag Archives: events

Goal-Setting & Forward-Looking = KEYS to Success